I am very excited to share that we have established the framework for our first annual Family Fun Night and we are ready to bring in our awesome PTP Volunteers! This event is sponsored by the BCIG Elementary PTP and will be FREE to all of our students and their parents PLEASE MARK YOUR CALENDARS FOR FAMILY FUN NIGHT - TUESDAY, FEBRUARY 17, 2015 - 5:30pm at BCIG ELEMENTARY. For those of you interested in helping plan for this event we will be having an informative/brainstorming meeting next week:* DATE: Tuesday, December 9, 2014* TIME: 6:30pm* LOCATION: BCIG Elementary Library
If you would like to help with Family Fun Night but are unable to attend this meeting there are a few options. We have divided Family Fun Night into committees so you can sign up to help with a certain area - I am hoping to have at least 2-3 people (or more) signed up for each category. You can also email or call me with any ideas for the event at any time! Here are the current committees:
SCHOOL PARTICIPATION (Dec, Jan, Feb)
Committee: Alan Henderson, Shelly Spotts, Tina Krager
* Assemblies
* Classroom Participation - door decoration contest, weekly readings and/or special projects related to the book
SCHOOL T-SHIRT FUNDRAISER (Jan)
Committee: Jodi Lansink, Amy Godbersen, and 1 additional volunteer
* Design t-shirts - will incorporate both BCIG Elementary & The Mouse & The Motorcycle - Jodi Lansink
* Complete order forms and make copies to send home to students at the beginning of January
* T-shirts back to students by end of January. We will encourage students to wear their shirts to Family Fun Night.
EVENT INVITATIONS (Jan)
Committee: Julie Godbersen, Amy Godbersen, and 1 additional volunteer
* Design Family Fun Night Invitation. Will include RSVP section so we can plan ahead for food.
* Make copies and send home to kids 3 weeks prior to event
* Manage RSVP list
DECORATIONS (Feb)
Committee: 3++ volunteers
* Incorporate theme of book - hotel, mouse, pets, motorcycles
FOOD - Dinner & Dessert (Feb)
Committee - 3 volunteers
* Plan Dinner Menu
* Purchase food and supplies. Potential for some donations from local businesses for cups, plates, napkins, etc.
* Organize PTP sponsored dessert table (ask for PTP volunteers to bring an item)
* Look at recruiting servers from high school (Alicia Nelson)?
PHOTO BOOTH (Feb)
Committee - 3 volunteers
* Incorporate theme of book into display area for event
* Volunteer photographer to take pictures of students & families throughout the evening
* Look at being able to print digital pictures on-site if possible. Also available via email later?
* Arrange workers at event
PASSPORT BOOK (Feb)
Committee - Julie Godbersen, Amy Godbersen, and 1 additional volunteer
* Design Passport Book. The kids will need to visit at least 6 stations to redeem their passport book.
* Make copies of passport book (# copies TBD)
* Find stamps to use for each station
PASSPORT STATIONS (Feb)
Committee - 3++ volunteers
* Finalize 10 different stations and confirm workers for each location during the evening.
* Provide information and map to families regarding available stations
* Current ideas for stations but feel free to make suggestions if you have another idea!
- READING (Shelly Spotts & Tina Krager) - Library.
- HEALTHY SNACKS FOR KIDS (Julie Staley) - location TBD.
- EXERCISE WITH ZUMBA (Christi Ladwig) - location TBD.
- ARTS & CRAFT TAKE-HOME PROJECT (leader TBD) - Art Room.
- PHOTO BOOTH (leader TBD) - location TBD.
- MATH (leader TBD) - location TBD.
- TECHNOLOGY (leader TBD) - Computer Lab.
- GAME (leader TBD) - location TBD.
- PETTING ZOO (Shelly Spotts checking to see if we can do this) - location TBD.
- TBD (leader TBD) - location TBD.
PRIZES & GIVEAWAYS (Feb)
Committee - 3 volunteers
* Each student who completes a passport book will receive a prize to take home
* All students will receive the same prize - would like to incorporate BCIG Elementary in some way... water bottle, keychain, etc.
* Identify prize and make purchase.
* Arrange prize table at event.
* Look at idea of doing some raffle drawings. We could include 2 raffle tickets with event invitation.
* Ask for a few donations from local businesses?
FREE CHILDCARD FOR YOUNGER SIBLINGS (Feb)
Committee - 1-2 volunteers
* Ask kids from high school to help (Alicia Nelson)?
* Arrange designated location at the elementary school
* Do we need RSVP to know how many supervisors to have available?
This is a starting point but I wanted everyone to get this information so we are all aligned. If you are interested in helping on a certain committee please let me know. Once we finalize these committees you may meet separately on your own and when it's most convenient for your group.
If you are able to attend next Tuesday's meeting that would be great. We will have another follow-up PTP meeting in January.
Thank you for being part of this exciting event... it's going to be an amazing evening of fun for our students & families at BCIG Elementary. GO FALCONS!
If you would like to help with Family Fun Night but are unable to attend this meeting there are a few options. We have divided Family Fun Night into committees so you can sign up to help with a certain area - I am hoping to have at least 2-3 people (or more) signed up for each category. You can also email or call me with any ideas for the event at any time! Here are the current committees:
SCHOOL PARTICIPATION (Dec, Jan, Feb)
Committee: Alan Henderson, Shelly Spotts, Tina Krager
* Assemblies
* Classroom Participation - door decoration contest, weekly readings and/or special projects related to the book
SCHOOL T-SHIRT FUNDRAISER (Jan)
Committee: Jodi Lansink, Amy Godbersen, and 1 additional volunteer
* Design t-shirts - will incorporate both BCIG Elementary & The Mouse & The Motorcycle - Jodi Lansink
* Complete order forms and make copies to send home to students at the beginning of January
* T-shirts back to students by end of January. We will encourage students to wear their shirts to Family Fun Night.
EVENT INVITATIONS (Jan)
Committee: Julie Godbersen, Amy Godbersen, and 1 additional volunteer
* Design Family Fun Night Invitation. Will include RSVP section so we can plan ahead for food.
* Make copies and send home to kids 3 weeks prior to event
* Manage RSVP list
DECORATIONS (Feb)
Committee: 3++ volunteers
* Incorporate theme of book - hotel, mouse, pets, motorcycles
FOOD - Dinner & Dessert (Feb)
Committee - 3 volunteers
* Plan Dinner Menu
* Purchase food and supplies. Potential for some donations from local businesses for cups, plates, napkins, etc.
* Organize PTP sponsored dessert table (ask for PTP volunteers to bring an item)
* Look at recruiting servers from high school (Alicia Nelson)?
PHOTO BOOTH (Feb)
Committee - 3 volunteers
* Incorporate theme of book into display area for event
* Volunteer photographer to take pictures of students & families throughout the evening
* Look at being able to print digital pictures on-site if possible. Also available via email later?
* Arrange workers at event
PASSPORT BOOK (Feb)
Committee - Julie Godbersen, Amy Godbersen, and 1 additional volunteer
* Design Passport Book. The kids will need to visit at least 6 stations to redeem their passport book.
* Make copies of passport book (# copies TBD)
* Find stamps to use for each station
PASSPORT STATIONS (Feb)
Committee - 3++ volunteers
* Finalize 10 different stations and confirm workers for each location during the evening.
* Provide information and map to families regarding available stations
* Current ideas for stations but feel free to make suggestions if you have another idea!
- READING (Shelly Spotts & Tina Krager) - Library.
- HEALTHY SNACKS FOR KIDS (Julie Staley) - location TBD.
- EXERCISE WITH ZUMBA (Christi Ladwig) - location TBD.
- ARTS & CRAFT TAKE-HOME PROJECT (leader TBD) - Art Room.
- PHOTO BOOTH (leader TBD) - location TBD.
- MATH (leader TBD) - location TBD.
- TECHNOLOGY (leader TBD) - Computer Lab.
- GAME (leader TBD) - location TBD.
- PETTING ZOO (Shelly Spotts checking to see if we can do this) - location TBD.
- TBD (leader TBD) - location TBD.
PRIZES & GIVEAWAYS (Feb)
Committee - 3 volunteers
* Each student who completes a passport book will receive a prize to take home
* All students will receive the same prize - would like to incorporate BCIG Elementary in some way... water bottle, keychain, etc.
* Identify prize and make purchase.
* Arrange prize table at event.
* Look at idea of doing some raffle drawings. We could include 2 raffle tickets with event invitation.
* Ask for a few donations from local businesses?
FREE CHILDCARD FOR YOUNGER SIBLINGS (Feb)
Committee - 1-2 volunteers
* Ask kids from high school to help (Alicia Nelson)?
* Arrange designated location at the elementary school
* Do we need RSVP to know how many supervisors to have available?
This is a starting point but I wanted everyone to get this information so we are all aligned. If you are interested in helping on a certain committee please let me know. Once we finalize these committees you may meet separately on your own and when it's most convenient for your group.
If you are able to attend next Tuesday's meeting that would be great. We will have another follow-up PTP meeting in January.
Thank you for being part of this exciting event... it's going to be an amazing evening of fun for our students & families at BCIG Elementary. GO FALCONS!